Confidential letters, handled beautifully — from request to delivery.
PrivateFolio is the dossier platform that lets students collect and deliver confidential letters of recommendation — and gives advising offices a full portal to review letters, assemble committee packets, and deliver them to application services. No SIS integration. No long-term contracts. Onboard in one day.
TRUSTED BY ADVISING OFFICES AT 25+ INSTITUTIONS
25+
partner institutions
100s
of hours of administrative work saved per year
< 1 day
from sign-up to live
$0
IT integration required
One clean workflow, from request to application portal
Every letter follows the same secure path — with quality control built in at the moment of upload, not after the deadline.
Student requests a letter
Students request letters through their dossier. Letter writers receive a secure one-click upload link.
Writer uploads — QC runs instantly
The moment a letter arrives, PrivateFolio checks it for a signature, date, and letterhead — and lets the writer fix anything on the spot.
Advisors review & assemble
Your office sees a dashboard of complete, compliant files. Review recommendations, draft cover letters, and assemble committee packets natively.
Delivered where it counts
We deliver packets and letters directly to AMCAS, AACOMAS, AADSAS, TMDSAS, other portals, and verified recipients — fully tracked.
A portable dossier students own for life
Each student's dossier is a secure home for confidential letters and application documents — sponsored by your institution or paid for directly, and theirs to keep long after graduation.
Request and track confidential letters — each recommender gets a secure, personalized upload link.
Letters stay confidential: students waive access, which is exactly what admissions committees and FERPA expect.
Store transcripts, CVs, personal statements, and every other application document alongside the letters.
Deliver letters and packets to application portals and verified recipients in a few clicks.
Accounts are student-owned and portable — they keep working for residencies, fellowships, and jobs after graduation.
The student dashboard — letters, documents, and deliveries in one place.
The advisor dashboard — every affiliated student's letters and status at a glance.
An advisor portal built with pre-health offices
PrivateFolio grew up inside pre-health advising — the offices that assemble committee letters and HPAO-style packets every cycle. The portal maps directly onto that workflow.
See every affiliated student's dossier: letters received, letters outstanding, and student documents.
Automatic letter checks at upload — signature, date, and letterhead — so problems are fixed by the writer, not chased by your staff.
Review confidential letters and draft your committee cover letter natively in the portal.
Assemble committee letters and packets — order pages, attach a cover, and produce a delivery-ready packet.
Deliver directly to AMCAS, AACOMAS, AADSAS, TMDSAS, and other services — with full tracking and FERPA-compliant access logging.
Works just as well for Rhodes, Marshall, and Fulbright advising, graduate studies, and career offices.
Packets assembled in minutes, not afternoons
When every letter is already collected, checked, and on file, assembling the committee packet is the easy part. Pick the letters, put them in order, attach your cover letter, and produce a delivery-ready packet.
Select and reorder letters with a click — no PDF wrangling or print-and-scan assembly.
Attach your committee cover letter and institutional letterhead for a single unified document.
Deliver the finished packet directly to AMCAS, AACOMAS, AADSAS, TMDSAS, and other services — fully tracked.
Packet assembly — order letters, attach a cover, and produce a delivery-ready packet.
Quality control moves to the moment of upload
Anyone who has assembled committee packets knows where the time actually goes: not the checking, but the chasing. PrivateFolio eliminates the chase.
Without PrivateFolio
- Letters arrive missing signatures, dates, or letterhead.
- Advisors spend significant time emailing recommenders for corrected letters, delaying the application process.
- Quality control often happens at the deadline, when your office is already stretched.
With PrivateFolio
- Every letter is checked for a signature, date, and letterhead the instant it's uploaded.
- Anything missing is flagged immediately — and the writer can fix it on the spot.
- By your letter deadline, advisors see a dashboard of complete, compliant files — not a queue of problems.
Here's what that looks like, start to finish:
The recommender's secure upload page — one click from their email, no account needed.
The instant signature, date, and letterhead check flags a missing signature.
The writer adds a signature on the spot — no emails, no waiting.
The letter is updated instantly — complete, compliant, and on file.
A structure that skips the enterprise headaches
PrivateFolio combines a portable, student-owned dossier with institutional advisor tools — a different structure from enterprise application-management systems, and the reason adoption is so light.
No SIS integration
Accounts are student-owned, so there's nothing to integrate: no data migration, no IT project, no security review queue. Your office simply becomes an authorized letter viewer.
No long-term contracts
No enterprise lock-in and no procurement marathon. Sponsor accounts annually, or let students pay their own way and use the advisor portal at no cost to your office.
Onboard in one day
Answer a few questions, verify your email, and your sign-up links and advisor accounts are created on the spot. Most offices are fully operational within 24 hours.
Flexible economics
Institution-sponsored site licenses, per-student sponsorship, or student-paid accounts — students often pay less than they already pay other dossier services.
Start with one office
A single advising office or program can adopt PrivateFolio on its own — and expand to broader institutional use whenever it makes sense. No campus-wide commitment required.
Students keep their accounts
Because the dossier belongs to the student, it travels with them after graduation — your support of their applications doesn't expire when they leave campus.
The economics may be the most attractive part
Point applicants to a school-specific PrivateFolio registration link and students pay directly for a low-cost dossier account, while your office receives the full advisor portal at no cost. Prefer to sponsor accounts? Flat annual site licenses and per-student options are priced so a quote takes five minutes, not a semester of procurement.
Get an exact quote and go live today
Five minutes of questions. A precise price. Sign-up links and advisor accounts created on the spot — no sales calls required (though we're happy to talk).
Or call (855) 976-1245 · Mon–Fri, 9 AM – 6 PM ET